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1. #TURN ON AUTO ARCHIVE OUTLOOK MAC HOW TO#
2. #TURN ON AUTO ARCHIVE OUTLOOK MAC MANUAL#
3. #TURN ON AUTO ARCHIVE OUTLOOK MAC WINDOWS#

We’ll go through how to do that later on, but for now, let’s look at the default settings. Each folder that has AutoArchive switched on can use these default settings, or you can use different settings for different folders if you want.

#TURN ON AUTO ARCHIVE OUTLOOK MAC MANUAL#

In the folder list in the Navigation Pane, right-click the folder you want to change, and then click Properties on the shortcut menu.Unlike Folder Cleanup, which has one window of settings in File Options and then allows you to run those settings against any folder you like as a manual task, the AutoArchive settings shown here are the default settings. You can view the policies here, but you can't change them without the appropriate permissions.Ĭhange the AutoArchive settings for an individual folder Retention Policy Information In your organization, a system administrator might set retention policies that determine when and how your mailbox items are AutoArchived. These instructions are also included in the following section, "Change the AutoArchive settings for an individual folder." Changes made to specific folders apply only to those folders. Instead, use the instructions shown below the button that explain how to specify settings for individual folders. To specify different settings for one or more folders, do not choose this option. Permanently delete items This option immediately deletes the expired items instead of moving them to the default location, another folder that you have designated, or the Deleted Items folder.Īpply these settings to all folders now This option applies the AutoArchive settings, including your changes, to all of your folders. Note: Items archived in a custom location will not be deleted unless you open the folders and delete them manually. Items will be moved to this location after their aging period. If you want to set another destination for the archived items, you can browse to and set a different location.

#TURN ON AUTO ARCHIVE OUTLOOK MAC WINDOWS#

Windows XP: C:\Documents and Settings\user \Local Settings\Application Data\Microsoft\Outlook\Archive.pst. Windows Vista: C:\Users\user\AppData\Local\Microsoft\Outlook\Archive.pst. Move old items to The default setting for this location is different for computers that are running the Microsoft Windows Vista and Windows XP operating systems. It does not mean "delete" unless you have specified that setting for the folders elsewhere. "Clean" means to archive - store - items. You can set a period of one day up to a period of 60 months. When viewing your archived items, you can verify that the correct items were archived, and you can also drag any items that you need back to a working folder.Ĭlean out items older than Choose the default setting for when you want your items archived, in days, weeks, or months. In the main Archive folder, you can open the subfolders and view your archived items. Show archive folder in folder list Choose to have the Archive folder listed with your other working folders in the Navigation Pane. This is because your Calendar and Task items are stored in their respective Calendar and Task folders. Note: In the AutoArchive dialog box, "folders" refers to your main Outlook feature areas, such as the Calendar folder and Task folder, and individual e-mail folders.

Then choose additional settings to apply to both archiving and deletion. This option activates other options that enable you to decide which items are archived and which are deleted when they reach the end of the aging period. The default period for your Draft and Inbox items is six months, and three months for your Sent Items, but you can change these periods using the Clean out items older than option.Īrchive or delete old items You must choose this option if you want AutoArchive to delete some or all items when they expire. You can choose to have e-mail messages deleted when their aging period has expired. When you see the message, you can click No to cancel that AutoArchive session.ĭelete expired items (e-mail folders only) This option is not selected by default. Prompt before AutoArchive runs Choose this option if you want Outlook to display a reminder message before AutoArchive processes your Outlook items. Consider how many items that you typically receive during a given time and adjust the timeframe accordingly. Therefore, it is good to choose a period of time that shortens the AutoArchive process.

Archiving many items at the same time might slow down your computer's performance. Run AutoArchive every Choose how often you want AutoArchive to run. Select the Run AutoArchive every n days check box, and then specify how often to run AutoArchive. Select Tools > Options and then select the Other tab. You can change how often AutoArchive runs, specify the Outlook data file (.pst) used to store archived items, and choose when items in your Outlook folders are subject to being archived. The first time that you run Outlook, AutoArchive is on by default and runs every 14 days.